Privacy Policy

Last Updated: October 2024

1. Information We Collect

When you use FlexApply's services, we collect the following information:

  • Personal Information: Name, email address, phone number, and visa status
  • Professional Information: Resume, work history, education, skills, and job preferences
  • Application Data: Companies applied to, job positions, and application status
  • Communication: Messages, emails, and other correspondence with our team
  • Payment Information: Billing details (processed securely through third-party payment processors)

2. How We Use Your Information

We use your information to:

  • Submit job applications on your behalf
  • Optimize your resume and application materials
  • Connect you with referral opportunities
  • Provide customer support and campaign updates
  • Process payments and maintain billing records
  • Improve our services and develop new features
  • Comply with legal obligations

3. Information Sharing and Disclosure

We share your information in the following circumstances:

  • With Employers: We submit your resume and application materials to companies you've authorized us to apply to
  • With Referrers: We may share your professional information with our referral network to facilitate introductions
  • Service Providers: We use third-party services for payment processing, email delivery, and analytics
  • Legal Requirements: We may disclose information if required by law or to protect our rights

We never sell your personal information to third parties.

4. Data Security

We implement industry-standard security measures to protect your information:

  • Encrypted data transmission (SSL/TLS)
  • Secure storage systems
  • Access controls and authentication
  • Regular security audits

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

5. Data Retention

We retain your information for as long as necessary to provide our services and comply with legal obligations:

  • Active Campaigns: Duration of service plus 90 days
  • Application Records: Up to 2 years for tracking and reference
  • Financial Records: As required by law (typically 7 years)

6. Your Rights

You have the following rights regarding your personal information:

  • Access: Request a copy of the information we have about you
  • Correction: Update or correct inaccurate information
  • Deletion: Request deletion of your information (subject to legal requirements)
  • Opt-Out: Unsubscribe from marketing communications
  • Data Portability: Request your data in a portable format

To exercise these rights, contact us at privacy@flexapply.com

7. Cookies and Tracking

We use cookies and similar technologies to:

  • Remember your preferences
  • Analyze website traffic and usage
  • Improve user experience

You can control cookies through your browser settings.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

9. Children's Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect information from children.

10. International Users

FlexApply operates primarily in the United States. If you access our services from outside the US, your information may be transferred to and processed in the United States.

11. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes by email or through our website. Continued use of our services after changes constitutes acceptance of the updated policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us: